Our board of directors is in need of a treasurer to keep our chapter running by June 30th.
Treasurer is a 3-year position and is responsible for the financial well-being of the chapter. The role is essential for organizational stability and for the chapter to continue to grow. The treasurer maintains our financial books and bank accounts and works with the board to develop annual and long-term budgets.
While you dont need to be an accountant, you should have a sense for numbers, financial concepts, and some financial planning for the future. This is a great opportunity to build your resum or keep your financial skills sharp!
We are accepting applications and will require a background check and references.
If you are interested, or know of someone, please contact the chapter co-president, Kathy Knauer at email@example.com
General overview of the role
Key Responsibilities and Tasks
Basic responsibilities of a Chapter Treasurer – as a broad summary:
- Work with your Board to develop annual and long-term budgets. The Treasurer must be involved in all major financial decision-making. The Treasurer should be one of the signing officers to release funds for payment.
- Maintain the books of account accurately, record all income, ensure that it is collected promptly, and record all expenses, ensure that they are all properly authorised
- Open and maintain a bank account for the Chapter
- Prepare annual accounts and complete financial reporting required by the National Association
- Record all assets and liabilities of the Chapter
- Be familiar with CISV programme fees and penalty fees.
- Ensure compliance with the financial rules and procedures of CISV International
Throughout the CISV Year (key responsibilities)
- Plan an annual budget in advance, learn from the past (keep records), estimate expenses and income, and don’t let the quarterly invoice from IO be a surprise.
- Cash management: Collect membership fees and pay invoices in a timely manner
- Produce monthly income and expense statements for your Board and your own records; compare with the cash flow and budget forecast
- Work with your Chapter fundraising committee to plan requests and administer any grants
- For Hosting International Programs in Pittsburgh and other events:
- Budget planning for Hosting (expenses, income, savings, grants)
- Work with the staff to ensure appropriate cash management
- Reimburse volunteer expenses as needed
- End-of-programme settlement of expenses and income
- Long-term planning for Hosting (Fundraising)
- For Sending Delegates to International Programs:
- Cost planning for Sending (Travel, International Fees, Training, other)
- Issue invoices for participation in all international programmes (and national activities where fees apply) and keep track of payments.
- End-of-programme settlement of expenses and income
Monitoring, Evaluation & Risk ManagementYou know you have succeeded as a Treasurer, when
- The organization’s finances are in good state
- Volunteers are reimbursed promptly
- Prompt payment of Invoice from the National Association
- Appropriate Budget/Cash to run, long term planning for Hosting
- Audits confirm correct bookkeeping
Working RelationshipsIn most CISV organizations, the Treasurer is a member of the board. He/she reports directly to the president. The Treasurer liaises directly with the Chapter Co-President. It is advised that the Treasurer maintains a close relationship with the Hosting Coordinator and/or Programme Staff for all financial matters.
- As a member of the Chapter Board you are responsible for advising and steering the organization in all financial matters, and especially financial planning.
- The Chapter Program Coordinators are your partner in financial planning for hosting and sending. They provide you with programme and participants’ data, while you support them on defining the cost of a programme
- Several educational and leadership activities in your Chapter are run by the Chapter Junior Branch. You are their partner in the financial area. Be prepared to support and advise them on any budget or expense related question.
- All trainings are usually coordinated by the Chapter Training Coordinators. You are their partner in the financial area. Be prepared to support and advise them on any budget or expense related question, and their multi-year training planning
- The Chapter Fundraising Committee is your partner on any external income related activity.
- For Program Hosting, your input is needed for budget planning, cash management, expense payments and several other financial related tasks. It is good practice that the treasurer works directly with the Program Staff.
- Willing to be accountable all financial matters of the CISV organization
- Willingness to prompt people if they have not paid
- Willing to constantly learn by doing
- Willingness to support and train others on financial matters
- Inclusive cooperative working style.
- Appropriate skills of book-keeping / accounting
- Non-profit organizational skills: how to plan and manage budgets
- Prioritization and time management skills
- Knowledge of CISV structures and programmes
- Knowledge of CISV International financial processes (invoicing)
- Awareness of the national and local laws and rules of your country that relate financial management of NGOs
Main Policies and Resources
- Treasurer’s Guide
- InfoFile C-10 CISV International Fee Structure
- InfoFile C-11 Programme Cancellation and Penalty Fees
- InfoFile C-09 Financial Routines of CISV International
- InfoFile 0-07 CISV’s Working Principles for Good Governance
- Global Hosting Plan